Contact Us

Please contact us on
+44 (0)20 7871 6700
or email us at
info@newfieldit.com

 

Asset DB Suite for ...

Print Service Providers

Document Output Management

IT Asset Management

Filing Optimisation

Asset DB Enterprise Suite for Document Output Management

Introduction

The Asset DB Suite is the most comprehensive toolset for mapping, monitoring and managing your document output fleet (printers, copiers and fax machines). Find out how companies have achieved significant cost savings from this unique graphical based asset management system.

Key Benefits for Document Output Management

  • Reduce the effort to collect print and copy asset information by 75% vs a manual process
  • Improve data accuracy by keeping the printer register up to date via a floor plan
  • View all printer, copier and fax machine data and their location on a single screen
  • Simple to use and does NOT require any specialsied knowledge like the use of CAD CAM systems
  • Export the asset list with all key attributes into a .CSV file for integration to a Financial Asset System or vice-versa
  • Manage all document output devices at multiple office locations or sites through a central repository
  • Colloborate easily across sites by synchronsing changes
  • Optimise the infrastructure by identifying under-utilised and expensive devices

How Asset DB Auditor is used for Document Output Management

Use Asset DB Auditor for mobile collection of print and copier data. Using a Tablet PC and a scanned in floor plan, an IT Support Engineer can  rapidly and accurately map all printer and copier locations.

Asset DB Auditor enables you to:

  • Map a device to a precise fllor plan location rather than a pilar or approximate user location
  • Match the physcial device found with network discovered data such as page counts
  • Perform rapid re-audits to confirm device locations
  • Add additional data such as photos, notes and key-user locations to note specific user requirements

How Asset DB Standard is used for Document Output Management

Asset DB Standard is used  by helpdesk staff and IT/Facilities support staff to view device status and perform analysis.

Asset DB Standard enables them to:

  • View the location of users' output devices alongside all the relevant data in a single screen
  • Calculate output volumes, based either on imported SNMP data or manual page counts
  • Analyse output volumes and costs by device, department, floor, building and site
  • Export data and marked-up floor plans in standard formats into other systems
  • Check real-world walking distances

How Asset DB Enterprise Server is used for Document Output Management

Asset DB Enterprise Server enables an organisation to centralise and manage document output devices by:

  • Synchronising data between different support staff
  • Sharing device data among teams in a secure, robust way
  • Analysing data across multiple sites
  • Controlling user access to asset data

How Asset DB Solution Architect is used for Document Output Management

Asset DB Solution Architect helps support staff simplify one of the most tchalllenging areas of document output mangement: Moves and Changes. Using Asset DB Solution Architect an IT or Facilities staff member can:

  • Quickly generate an optimised output fleet design
  • Rapidly prototype different design scenarios
  • "Drag & drop" page volumes and capabilities from current devices to future devices to model possibe changes
  • Apply consistent policies for the retention/disposal of current output devices<
  • Automate the selection of new devices based on real requirements such as device capabilities and page volumes
  • Automate the placement of retained devices to minimise the distance they are moved
  • Generate accurate bills of materials for procurement
  • Generate work orders for installation, moves and disposals to simplify implementation

How Asset DB PrintView is used for Document Output Management

Asset DB PrintView manages document output environments by:

  • Proactively monitoring document output devices from a wide variety of manufacturers, both networked and locally-attached
  • Collecting page counts automatically for billing purposes
  • Generating alerts immediately and identiying which ones are critical
  • Creating reports on print volume trends, colour/mono ratio, performance, supplies and inventory
  • Analysing over and under-utilised devices
  • Providing data on vendors compliance with Service Level Agreements
  • Sending email tickets to helpdesk systems

Training

Do you want to make sure you are getting the most out of the Asset DB Suite? NewField IT offers a training programme to make sure that you are getting the best value out of your investment. Contact your consultant or info@newfieldit.com for details.

Sales Enquiries

For sales enquiries, please contact sales@newfieldit.com

Support

For all support related queries please contact the AssetDB support team