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Asset DB Suite for ...
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Asset DB Enterprise Suite for Filing Optimisation
Key Benefits for Filing Optimisation
- Provides an graphical view of the location of filing within an organisation
- Provides an easy way of locating cabinets, boxes or individual document packets
- Delivers statistical data on the cost of space consumed by document stoage and linear meters / feet of the paper included
- Provides an easy to use platform for planning moves and disposals of physical documents
- Holds the key data on boxes / document packets which can be easily searched within the application and without reference to spreadsheets
- Enables users to access data and manage physical document storage across multiple sites
- Provides a platform for tracking the movement of important document packets through the organisation
- Generates work orders for client or external teams involved in moving document storage
How Asset DB Auditor is used for Filing Optimisation
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Using tablet PC's, Asset DB Auditor allows users to map filing, box storage and document packet locations and record data directly into the application without the need to re-key hand written data
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Users can select filing systems from "galleries" containing pictures of filing systems to ensure the correct systems are mapped
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Imports data using key fields at the point of audit, reducing the need to manually record this data or duplicate effort
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Provides drop down lists and date fields to speed up the audit process
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Enables bar codes to be added to fling / storage scanned into the application eliminating human error and providing a reliable reference for locating physical documents in the future
How Asset DB Standard is used for Filing Optimisation
- Designed for PC / Laptops, Asset DB Standard allows users to model the structure of their environment (sites / buildings / floors / departments)
- Displays types of filing in "galleries" allowing auditing resource to map filing more quickly accurately
- Generates statistics and data for space planning and the sizing of document imaging systems
- Generates marked-up floor-plans (JPEG / PDF) to assist in the creation of work-plans
- Enables users to assign colours to filing / box storage, clearly determining their fate (Retain, Destroy, Relocate)
- Locates document packets / boxes anywhere within the organisation
- Exports data in standard formats for import into other systems
- Identifies filing items on the floor plan by any data field
- Enables multiple auditors to synchronise their data with a central repository, speeding up the audit process
- Allows multiple users to view the same data without the need to exchange large floor-plan files or spreadsheets
- Controls access and rights to data via a secure log on
Training
Do you want to make sure you are getting the most out of the Asset DB Suite? NewField IT offers a training programme to make sure that you are getting the best value out of your investment. Contact your consultant or info@newfieldit.com for details.
Sales Enquiries
For sales enquiries, please contact sales@newfieldit.com
Support
For all support related queries please contact the AssetDB support team
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