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Asset DB Suite for ...

Print Service Providers

Document Output Management

IT Asset Management

Filing Optimisation

Asset DB Enterprise Suite for Print Service Providers

Introduction

The Asset DB Suite can greatly enhance the professionalism of your consultancy approach as well as significantly reduce the effort and time taken to produce future state proposals.

Key Benefits for Print Service Providers

• Reduce audit effort by 75% vs a manual process
• Improve data accuracy
• Reduce fleet design effort by 60%
• Turn around fleet redesigns in minutes
• Deliver a robust, professional and auditable process to your customers
• Manage all your audit data through a central repository
• Colloborate easily in large scale projects by synchronsing different data collection points

How Print Service Providers use Asset DB Auditor

Print service providers use Asset DB Auditor to execute rapid, highly-accurate audits of their customers' print environments and present a highly professional approach to the due diligence stage of a managed print service offering.

Asset DB Auditor enables them to:

• Equip their audit teams with Tablet PCs, with which they can rapidly map their customers' document output devices
• Map output devices directly onto floor plans, without the need to re-key hand-written data
• Import data from external sources, such as SNMP tools, and perform lookups automatically to reduce the amount of manual input required
• Scan bar-coded information, such as serial numbers, rather than manually entering data to improve accuracy and speed
• Enter most data via drop down fields and inbuilt databases to guarantee accuracy of information and to streamline the mapping process
• Add additional data such as photos, notes and key-user locations directly to the floor plans

How Print Service Providers use Asset DB Standard

Print service providers use Asset DB Standard to perform detailed analysis of their customer's print environments.

Asset DB Standard enables them to:

• Model the structure of their customer's environments (sites / buildings / floors / departments)
• View the location of their customers' output devices alongside all the relevant data in a single screen
• Calculate output volumes, based either on imported SNMP data or page counts captured during the audit
• Analyse output volumes and costs by device, department, floor, building and site<
• Export data and marked-up floor plans in standard formats into other systems
• Check real-world walking distances
• Review the audit results with customers in Asset DB's simple, professional-looking interface

How Print Service Providers use Asset DB Enterprise Server

Print service providers use Asset DB Enterprise Server to centralise and manage their customer audit data.

Asset DB Enterprise Server enables them to:

• Synchronise data between auditors, so multiple teams can work in parallel on the same project
• Share audit data among teams in a secure and robust way
• Analyse data across multiple audit projects
• Control user access to audit data

How Print Service Providers use Asset DB Solution Architect

• Quickly generate optimised output fleet designs
• Rapidly prototype different design policies
• "Drag & drop" page volumes and capabilities from current devices to future devices
• Apply consistent policies for the retention/disposal of current output devices
• Automate the selection of new devices based on real requirements such as device capabilities and page volumes
• Automate the placement of retained devices to minimise the distance they are moved
• Generate accurate bills of materials for pricing
• Generate work orders for installation, moves and disposals to simplify implementation

How Print Service Providers use Asset DB PrintView

Print service providers use Asset DB PrintView to monitor their customers' document output environments as part of a managed print service.

Asset DB PrintView enables them to:

• Proactively monitor document output devices from a wide variety of manufacturers, both networked and locally-attached
• Gather page counts automatically for billing purposes
• Generate alerts automatically
• Generate reports on print volume trends, colour/mono ratio, performance, supplies and inventory
• Analyse over and under-utilised devices
• Support and comply with Service Level Agreements

Training

Do you want to make sure you are getting the most out of the Asset DB Suite? NewField IT offers a training programme to make sure that you are getting the best value out of your investment. Contact your consultant or info@newfieldit.com for details.

Sales Enquiries

For sales enquiries, please contact sales@newfieldit.com

Support

For all support related queries please contact the AssetDB support team