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What you can expect
- In-depth review of your current processes
- Analysis of your current output and toner spend
- Identification of potential cost savings and key areas for improvement
Our comprehensive PrintVantage process considers not just desktop printing, but data printing, reprographics and also external printing. We understand how different software technologies across the business' print areas can be integrated to deliver real print savings, improved efficiency and sustainability.
The combination of our industry expertise and technical knowledge means we provide our clients with a procurement approach that truly delivers a cost improvement, the PrintVantage process includes:
- Physical Audit
Using our own, market leading software toolkit - Asset DB we undertake a physical auditing of your print assets. - Electronic Audit
A supplement to the physical audit using specialized software (Asset DB) to determine detailed information on device usage. Depending on requirements this can be extended to look at print activity by user. - Forensic Analysis
An analysis of your current print procurement process: existing contracts, purchase orders, and expenditure to determine the true extent of your current costs. - User Interviews
Our team will conduct interviews with key users, identified by the business or the Electronic Audit, to determine special requirements which may not be captured by the above processes. A combination of both face-to-face and web based questionnaires are used to get the most effective coverage and the appropriate level of detail. - IT Review
To obtain a full understanding of the IT strategy in your organization we meet with representatives of your IT department to document the current IT infrastructure. Future projects are noted and reviewed for their potential impact.
Our professional consultants utilize the very latest technologies to record and collate the information associated with your print processes, including volumes and costs. These findings form the basis of a thorough audit and assessment which we present to you. Working with you then we help develop ways to meet your business needs with suggestions for improvements; from consolidation of desktop printers into multi-functional devices to the addition of software, designed to control costs or improve work flows.
We will help you to create a detailed report of your current inventories, their use and the true cost of ownership (TCO), with your assets mapped onto clear graphic representations of your office environment. This provides a solid business case for deciding a new Print Strategy and any cost savings that can be delivered.
See also
For more information about how PrintVantage® can work for your business please contact us today on 215-555-6999 or download a brochure here.
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